AN AUTOMATED EXAMMINATION REGISTRATION SYSTEM ( A CASE STUDY OF SHAKA POLYTECHNIC)

ABSTRACT

This research work is focused on examination registration system for student in Shaka polytechnic Benin City. The examination registration system is a system that is meant to register students who have paid their school fees before they can be given a printout to confirm that they have successfully register for the examination for that semester. Without this system it is obvious that students will not be allowed to seat for any examination in the institution. Before now, the general system that was used by the institution was done manually which involves the student and the workers in the exams and record department. In the course of this registration of student, it was discovered that the entire system was strenuous to both the students and the workers because it was done manually. To avoid this, a system analysis was carried out which was stated in chapter three to overcome the stress. The newly implemented system was designed using Microsoft visual basic 6.0.

CHAPTER ONE

INTRODUCTION

1.1     BACKGROUND OF THE STUDY

Shaka Polytechnic is an institution that is devoted in training undergraduate to become graduates for the good and betterment of the country. This dream started 28 years ago by an amiable and respectful legend of the person of Sir. Dr Donaldson Shaka Momodu. Whose main purpose was to empower young men and women academically. Due to growth, there was a need to enhance the technological standard of the institution in order to meet up with the trend of global technology.  Before now, the institution suffers from adequate student exam registration as a result of the manual process that was involved in registering students. As the situation becomes tedious, There was a need for an automated method of keeping student examination registration data before they are meant to write any exammination.

 I have analyzed these software and discovered that very many of them are inefficient. Students as well has researched have developed their own software but they could not give or develop error free software that will assist in examination registration system for the polytechnic which will help the school to prepare students examination pass as well as preparing their result depending on the number of courses they have registered for in that semester in order for the student result to be prepared at the end of the semester.  

This problem has delayed the results of students that has made some of them not to go for youth service when they ought to have gone due to the manual system that emanated from the management of the school in attending to students. To bridge this gap or solve this problem, there is a need to develop software that is accurate, error free as the problem has imposed so much stress on both exams and record and the management in the polytechnic.

1.2     STATEMENT OF THE PROBLEM

Database of examination registration information is vital in today’s education with respect to course registration and examination result processing. This has become a very vital issue as students spend so much time trying to register their examination courses manually and  knowing  the number of credit units for each semester. This problem has lead to time wasting, inaccuracy of results and even open to fraud. Cases of missing results have been recorded thereby making examination processing more difficult and untimely.

1.3     OBJECTIVES OF THE STUDY

The objectives of this study are to: 
 I. Provide a reliable solution to result processing that is corruption free through proper examination     registration system. 
  II.   Ensure that normal credit load in line with the school is maintained.

 III.   Provide a software that will generate a student examination registration slip as a prove for registration.

1.4   SIGNIFICANCE OF THE STUDY

The project work will help in a good number of ways to ease the delay in manual examination processing. The software developed will help schools management to achieve efficient information management system. There are many other advantages, and some of them are listed below.

  I.   It saves time during examination processing

 II.   Database for course registration and examination result is maintained

 III.  References are very fast and delays can be avoided.

IV.   It allows easy access to stored information.

 V.  Help in reducing the costs such as labor, inventory and stationary.

VI.  Generation of accurate results/information on transactions is sure.

1.5     SCOPE OF THE STUDY

This research work will concentrate on examination registration and examination processing system using Shaka Polytechnic (Computer Science & Information Technology Department) as a case study. The system developed will only cover registration of students and course registration for the sake of examination and result compilation.

1.6 DEFINITION OF TERMS/VARIABLES

Information System: It is a collection of procedures, people, Instructions and equipment to produce information in a useful form. (Clerk 2011)

Technology: It is study of techniques or process of mobilizing Resource (such as information) for accomplishing objectives that benefits man and his environment. (Pone 2011)

Information: Information can be defined as the process of gathering, transmitting, receiving, storing and retrieving data of several items put together to convey a desired message. (David 2011)

Computer Network: Computer Network is a system that connects two or more computers together using a communication link. (parss 2001)

Databases: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called databank. (Joan 2011)

File Transfer:  Any kind of computer file can be sent via the Internetfrom  one Internet user to another. Table of accounts on spreadsheets, design by a graphic artists, music sound files etc, can all be exchanged in this way. (Clerk 2011)